Job Posting – Contract and Payment Administrator

VANCOUVER MUSICIANS’ ASSOCIATION, LOCAL 145 of the AFM/CFM
Suite 100, 925 West 8th Avenue
Vancouver, BC V5Z 1E4

October 13, 2026

Job Posting
Contract and Payment Administrator

The Vancouver Musicians’ Association, Local 145 of the American Federation of Musicians is the largest Musicians’ Association in Western Canada representing and advocating, for over 121 years, the interests of professional musicians employed throughout mainland British Columbia. 1500 plus member musicians are engaged under freelance contracts and/or various collective agreements. The VMA runs an in-house contract/payment service for member musicians. We are seeking a skilled Contract and Payment Administrator to join our small vibrant team.

The ideal candidate has the following attributes:

• Proficient in Microsoft Office (Word, PowerPoint, Outlook) and database applications
• Strong Excel skills
• Strong administrative and organizational skills
• Strong verbal and written communication skills
• Experience with financial reporting
• Strong problem-solving skills

 

The Contract and Payment Administrator reports to the Executive Director. Specific duties include but are not limited to:

• Member relations and communication related to contracts and payments
• Member payments through bank platform (Scotia)
• Administration Quick Books Online and bank reconciliations
• Answering phones and member correspondence specific to Contracts
• Detailed understanding of VMA Tariff of Fees and Bylaws
• Assist with contract related member engagement: learning sessions, newsletter articles
• Database maintenance and report creation
• Contract administration
• Filing and data entry
• General office duties
• Collaborate with / assist Director of Finance
• Assist Executive Director

 

Compensation: $25 – $27 per hour commensurate with experience. The VMA offers a comprehensive benefits package on completion of a successful probationary period.

Office Hours: This position is primarily an in-office position. Regular office hours are 9am – 5pm Monday – Friday.

To apply, please submit a cover letter and resume to [email protected].

The Vancouver Musicians’ Association is an equal opportunity employer committed to employment equity. Please include any accommodation requests in the cover letter to ensure that all appropriate preparations can be made.

We thank all applicants, but only those selected for an interview will be contacted.

The VMA offices are located on the traditional, ancestral, and unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations.